Document Storage Software

You can securely store and manage digitized paper documents and electronic files in an electronic document storage software system. The elimination of file storage saves space, easy access to information saves time, and the efficiency and cost-effectiveness of the entire system will save you money.

Filing cabinets, once a great invention in the late 1800’s, today lack the sophistication of modern-day document storage software, particularly when it comes to logging user activity related to files and maintaining security over access to files. Document storage software records an audit trail of every action that occurs; who has looked at a file, what they have done to a file, and when they did it. Security prevents unauthorized access by not allowing people to open and view files, and can even prevent people who are not authorized from even seeing the existance of a file. Filing cabinets and archive boxes, on the other hand, have no ability to track who has been inside, and what they have looked at. Security is only as good as the last location of the key, and more often than not, there is more than one person knows where the key is located.

Electronic document storage is a paperless alternative with the advantage of document searching, document scanning, plus a full complement of document management features. Plus, with everything electronic, it’s easier to recover files in the event of a disaster. Files stored in electronic document storage can be routinely backed-up, and recovered quickly in the event of a fire, natural disaster, or even if the sprinkler system goes off.